Sport Club Resources

Please submit the Sport Club Profile Form at the beginning of each semester May 15th and January 15th to inform Campus Recreation on changes in officers/leaders, NGO requirements, upcoming practice location & schedule, updates on member dues, advisors, coaches, budget updates, upcoming fundraiser and recruitment opportunities & MORE. A follow up meeting will be required at least 1 week before the start of each semester to ensure all details have been acquired!
 

Use the Bobcat Organization HUB to sign the risk release!

Official Sport Club Participant Risk Release Form: For official TXST Sport Club members

TXST Student Participants Trying Out or Attending Open Sport Club Practice Risk Release: For TXST students looking to tryout for a sport club team or attend an open practice.

Visiting teams that are competing will need to fill out a physical paper risk release prior to participating!

Sport Club Officers will need to fill out and submit the Official Sport Club Roster Notification Form before September 30th (Fall semester) and January 30th (Spring semester) to notify the Sport Programs on official Sport Club members!

To schedule an on campus event using The Department of Campus Recreation facilities, use the Sport Club Campus Recreation Facility & Event Request Form! Deadline for this request will be at the beginning of each semester (July 1st and November 1st) or at least 3 weeks prior to event.

To schedule an on campus event using other facilities (LBJ Mall, Quad, Bobcat Trail & More), submit an Outdoor Spaces Event Reservation! Check out these instructions on filling out the request!

To request a temporary permit for non-prepackaged food to be sold or distributed at an event check out the resources on the EHSREM website! Check out this infographic to determine if the sport club event requires a temporary food permit!

Sport Club Officers- please submit this Practice Preference Form before the Fall (July 1st) and Spring (November 1st) Semester to inform Campus Recreation on if the sport club will be practicing on campus or off campus and which spaces are being requested at certain times! 

The Coach Consent Form and Coach Indemnity Agreement Form must be completed each academic school year for all volunteer or paid coaches. Please have your coach(es) fill out the information and share this with the Sport Club Office!

All paid or volunteer coaches affiliated with a sport club team will need to undergo a background check. Notify the Sport Club Office of the coaches full legal name and their personal email. Coach(es) will receive an email and will need to follow prompts until completion!

All paid coaches will need to also submit an Independent Contractor Professional Services Worksheet. 

The Bobcat HUB now holds the new Sport Club Purchase Request Form!

Reminder: Cash advances take around 10 days to process, reimbursements take about 30 days to process and all recipients must be an approved vendor in PaymentWorks.

If you need to become an approved vendor, contact the Sport Club Office about getting into PaymentWorks! 

Tutorial Video

The End of Event Report is designed to learn about the accomplishments of sport clubs during competitions off campus! Please submit this within 3 days of competition concluding!

Want to share your sport clubs awesome photos? Please upload photos using the Sport Club Photo Submission Form!

The Apparel & Equipment Branding Request Form is to review and approve designs that sport clubs are looking to produce with approved licensed vendors!

Tutorial for filling out form

Tutorial for finding an approved licensed vendor

To re-register, Sport Clubs will need to re-register by following these instructions

All Registered Student Organizations will need an advisor. If the Sport Club needs assistance in acquiring an advisor, use the Advisor Database Form to find an advisor that will assist and support the Sport Club! 

Please submit this Sport Club Away Event Notification Form before the Fall (July 1st) and Spring (November 1st) Semester to inform Campus Recreation on events that will be attended by Sport Clubs off campus. This will ensure that the Sport Programs Office is aware of upcoming away events. Any other events that come up throughout the semester will need to submit this request form at least 14 days in advance. This form is to be submitted for each event that will be traveled to by your Sport Club. This does NOT replace the Travel Request or Approved Driver Request Form

The Sport Club Travel Request Form is required 1 week in advance for in-state trips and 2 weeks in advance for out of state trips! Submit to the Sport Club Office via email or teams message! Tutorial for filling out the Travel Request

The Approved Driver Request Form is required at the beginning of the academic year or at least 2 weeks prior to any off campus competitions that enables sport club members to drive. When driver or vehicle information changes sport club members can add new information to the original submission to remain an actively approved driver. Tutorial for filling out Approved Driver Form

Sport Club Members are eligible to join any Sport Club depending on the requirements set forth by each Sport Club. Some teams host tryouts during the Fall and/or Spring Semesters, which can finalize their roster for the season and league. Currently, Sport Club members are required to be in good academic standing and enrolled in at least 6 credit hours unless a Graduate student or in the last semester. 

Many Sport Clubs adhere to the eligibility requirements set forth by their designated National Governing Organizations. This may require a specific GPA or number of credits to compete. 

The Sport Club Manual coming soon! Thank you for being patient as we revamp!

Each year a pool of funding is made available to support student organization programming and conference travel expenses up to $1,000.00. To apply, submit an Application for Student Involvement Funding

 The Texas State Donation Form is active throughout the year! Family, friends and supporters can donate directly to each Sport Club!

For sponsors and Gifts in Kind, please discuss with the Sport Club Office!

Student Involvement has provided a Constitution Template to guide the creation of each Sport Clubs Constitution. 

Sport Club Constitution Requirements:

• Removing a member, advisor, or coach
• Coach expectations & playing time
• National Governing Organization Eligibility Requirements
• Dues and Refunds

To find an Approved Licensed Vendor for apparel, equipment & merchandise, use the Licensee Search Database

Visit the Texas State Brand Guidelines & Licensing page to learn about specific logos, colors and fonts!

Check out this Treasurer Training to better understand sport club operations and treasurer responsibilities!

Please reach out the Sport Club Office or Sport Programs Coordinator to schedule an appointment for depositing dues or non-dues to the Sport Club specific bank account. 

For after office hours deposits, check out these instructions for deposits at the SRC using the fillable deposit form!

Check out these instructions to help assist the development of your Sport Clubs Bobcat Organization HUB page!

Approved Driver Request Form Tutorial

Election HUB Tutorial

Adding/Removing Members on HUB Tutorial

Branded Apparel Request Form HUB Tutorial

Thank you for attending our first annual Pass the Torch Ceremony. Here is the Pass the Torch Handout and power point used during the event! Check out our photo slideshow from this past year! 

Check out our Spring 2025 Officer Training